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LINDSBORG CITY COUNCIL

April 16, 2018 – 6:30 p.m.

Meeting Minutes

 

Members Present –Rick Martin, Corey Peterson, David Higbee, Mark Friesen, Blaine Heble, Betty Nelson, Kathy Richardson, Ed Radatz & Becky Anderson

Absent –

Others Present – Greg DuMars, Jerry Lovett-Sperling, Tim Berggren, Larry Lindgren, Chris Lindholm, Beth Ferguson, Gary Shogren, Bill Gusenius, Holly Lofton, Dan Carr, Jeff Holste & Sharon Barber

 

The meeting was called to order at 6:30 p.m. by Mayor Becky Anderson and the Pledge of Allegiance was said.

 

Public Input – None

  

Amendments to the Agenda  The addition of Garfield Drainage Project – additional grading and Conference Center Elevator Repair.

 

Mayor’s Report – Mayor Anderson noted Lindsborg in Bloom coming on the 28th of April and the unveiling of the new Lindborg Flag.  She has met with the Dog Park committee and they are working on a 3 year plan to get the dog park completed.  Mayor Anderson will be attending the Kansas Mayors Conference in Topeka later in the month.

 

ARBOR DAY PROCLAMATION – Mayor Anderson read a proclamation in recognition of Arbor Day, April 27th.

 

Consent Agenda – Kathy Richardson moved to approve the minutes of the April 2, 2018, regular council meeting and Payroll Ordinance 5109 and Purchase Order Ordinance 5110.  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

Appointments  none

 

Planning & Zoning – ORDINANCE 5111 – LED SIGNAGE IN S-1 & C-3 ZONING DISTRICTS – Rick Martin moved to adopt Ordinance 5111 allowing the use of LED signs in the S-1 and C-3 zoning districts.  Motion seconded by David Higbee.  After discussion, the roll call vote was Higbee & Radatz as yes votes, Rick Martin abstained and all others voting no.  Motion failed.  Blaine Hebe moved to send the ordinance back to Planning & Zoning because there was not sufficient public input.  Motion seconded by Kathy Richardson and passed unanimously by roll call vote.

 

Old Business – None

 

 

New Business – VISITORS GUIDE – Betty Nelson moved to approve the printing of 10,000 Visitors Guides from Mennonite Press in the amount of $3,394.00.  Motion seconded by Kathy Richardson and passed unanimously by roll call vote.

 

SWIMMING POOL MAINTENANCE – David Higbee moved to approve Hartwood Painting to remove and replace 450 linear feet of caulking joint around the pool with new backer rod using Sherwin Williams Loxon One Caulking in an amount not to exceed $2,500.00.  Motion seconded by Betty Nelson and passed unanimously by roll call vote.

 

ASPHALT STREET PRESERVATION MAINTENANCE - The use of a product known

as Onyx, a mixture of asphalt emulsion, fine aggregates, recycled materials, polymers and catalysts, can help to preserve the asphalt by reducing oxidation. Onyx also provides frictional characteristics to the pavement which helps with traction and improves durability. This product will help preserve the asphalt, improve the

appearance of the street and last on average 3 to 5 years.  Rick Martin moved to approve the quote from Hall Bros, Inc. to apply 24,840 square yards of Onyx mastic surface seal to asphalt streets for $32,043.60.  Motion seconded by David Higbee and passed unanimously by roll call vote.

 

CITY CONNECTNG LINK IMPROVEMENT PROGRAM (CCLIP) APPLICATION – The City Connecting Link Improvement Program (CCLIP) is a federal and state-funded program that provides funds to cities to address deficiencies or improve a City Connecting Link on the State Highway System. A City Connecting Link is defined as any routing of a State Highway System that is located within the corporate limits of a City. With the use of this program the problems located on Highway 4 from South Main St. to the West edge of town could be addressed. The needed repairs on this road would fall under the Surface Preservation Category and would involve full depth patch repairs where needed and a 3” mill and overlay to address the rest of the surface. This program would be for the 2020 fiscal year and would require a 5% match up to $300,000 and the city would be required to pay 100% for anything above $300,000. Engineering estimates come in at $372,499 which would require a $72,499 match by the City in the year 2020.  David Higbee moved to approve the application to KDOT for a request for funding through the City Connecting Link Improvement Program (CCLIP).  Motion seconded by Mark Friesen and passed.

 

PLAYGROUND MULCH -  Betty Nelson moved to approve $2,155.50 to purchase 90 yards of playground mulch from Foster Wood Products.  Motion seconded by Blaine Heble and passed unanimously by roll call vote.

 

PURCHASE POLICY - The Purchasing Policy was last revised in 2005. Recent discussions have been about revising the policy to take into consideration a local preference in bids and to increase the purchase limit before it needs City Council approval.  Rick Martin moved to approve the revised purchasing policy as amended.  Motion seconded by Kathy Richardson and passed.

 

OFFICIAL NEWSPAPER - Annually the City designates an official city newspaper. The Lindsborg News-Record has served as the official city newspaper for many years.  Betty Nelson moved to designate the Lindsborg News-Record as the official city newspaper for the City of Lindsborg.  Motion seconded by David Higbee and passed.

 

OFFICIAL DEPOSITORIES - Annually the City must name the official depositories for city funds.  Blaine Heble moved to designate Peoples Bank & Trust, Farmers State Bank, First Bank Kansas, Bank of Tescott and the Kansas Municipal Investment Pool as official depositories for City of Lindsborg funds.  Motion seconded by Mark Friesen and passed.

 

GARFIELD DRAINAGE PROJECT – Blaine Heble moved to have Mies construction perform an additional 6,000 cubic yards of berm earthwork at $4.00 per cubic yard for a total of $24,000 .00 and that no additional compensation will be provided for crop damage.

 

CONFRENCE CENTER ELEVATOR REPAIR – Rick Martin moved to approve Boesen Plumb Elevator Solutions to provide labor and materials to repair the elevator at the J O Sundstrom conference Center in an amount not to exceed $9,947.00.  Motion seconded by Kathy Richardson and passed unanimously by roll call vote.

 

Executive Session - none

 

Other – Betty Nelson – thanks for the update on the dog park.  Corey Peterson – asked if there was going to be an issue with water flowing beyond Garfield Street; no.  Becky Andersen – stated that Kathy Richardson has resigned her seat at the council.  Many thanks to her for her service to the community.

 

Adjournment – Kathy Richardson moved to adjourn the meeting.  Meeting adjourned at 7:37 p.m.

 

Respectfully submitted,

 

 

Jerry Lovett-Sperling, MMC

City Clerk

 

 

 

 

 



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