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November 20, 2017 – 6:30 p.m.

Meeting Minutes


Members Present – Betty Nelson, Kathy Richardson, Rick Martin, Blaine Heble, Corey Peterson, David Higbee, Ed Radatz 


Absent –  Mark Friesen & Bill Taylor    


Others Present – Greg DuMars, Jerry Lovett-Sperling, Tim Berggren, Larry Lindgren, Kate Elliott, Chris Lindholm, Gary Shogren, Holly Lofton, Bill Gusenius


The meeting was called to order at 6:30 p.m. by Council President Rick Martin and the Pledge of Allegiance was said.


Public Input – none


Amendments to the Agenda – none


Mayor’s Report – Please not the remainder of the November meetings,.  City offices will be closed November 23 & 24 for Thanksgiving.


Consent Agenda –  Betty Nelson moved to approve the minutes of the November 6, 2017 regular council meeting, Payroll Ordinance 5085 and Purchase Order Ordinance 5086.  Motion seconded by Blaine Heble and passed unanimously by roll call vote.


Appointments – none


Planning & Zoning – none


Old Business – none


New Business – CEREAL MALT BEVERAGE LICENSE - The KAPS convenience store has been sold to BW Gas & Convenience.  They have applied for a Cereal Malt Beverage License. The background investigation has been completed by the Police Department and the appropriate fees have been paid.  David Higbee moved to approve the CMB license for BW Gas & Convenience.  Motion seconded by Corey Peterson and passed unanimously by roll call vote.


RESOLUTION 07-17 – BUCKEYE WIND PURCHASE POWER AGREEMENT - The City has an opportunity to enter into a 15 year agreement with the Kansas Municipal Energy Agency (KMEA) for the purchase of wind energy from the Buckeye Wind Farm located in Ellis County, Kansas. Resolution 07-17 would authorize the Mayor and City Clerk to execute the purchase power agreement with KMEA of 1megawatt (MW) from the Buckeye Wind Farm.  Betty Nelson moved to adopt Resolution 07-17 as presented.  Motion seconded by Kathy Richardson and passed unanimously by roll call vote.



SURVEILLANCE EQUIPMENT - This is a continued effort to provide video surveillance of areas around City owned property to enhance security and provide additional tools for the investigations of criminal activity. With the purchase of these two cameras the  plan is to put one at Public Works and one at the Street Department building. Our bid request was for a domed fixed camera and a zoom wall mount camera compatible with the camera system that we currently are using. The police department budgeted $2,500 for these purchases.

Reach Solutions, Inc provided a bid of $2,148.00. Reach Solutions is also IT support for the City and they are already familiar with the system.  Wilson Security Solutions provided a bid of $1,645 but did not meet the bid request as they provided a bullet fixed camera and a pole mount zoom camera.  Amazon listed compatible cameras in a dome and wall mount totaling $2,221.43.  Betty Nelson moved to approve the purchase of two cameras from Reach Solutions in the amount of $2,148.00.  Motion seconded by Ed Radatz and passed unanimously by roll call vote.


FLYGT MIXER REBUILD -  One of the two pumps used to recirculate liquid between the treatment basins suffered a bearing failure and needs to be repaired. These pumps are a critical part of the treatment process because they recirculate liquid from one basin back to another to achieve a higher reduction in nitrogen. Although only one pump is running at a time, with one down it leaves no room for additional problems.

David Higbee moved to approve the repair of the Flygt 4640 recirculation pump from JCI Industries in the amount of $2,466.21 plus any additional freight.  Motion seconded by Kathy Richardson and passed unanimously by roll call vote.


PSI LAB REPORT AND INVOICE - PSI Lab was hired to do a failure analysis of the water pipe at well nine.  Shortly after they were hired, and the samples were delivered to their lab, we experienced another pipe failure. That sample was shipped to the lab and added to the batch for testing. The analysis of this third sample was not part of the original cost estimate. The lab also went beyond what their scope of work was and preformed some extra tests at a reduced or no cost to the city. The results of this testing have been very helpful in gaining an insight into what is happening to the pipe and why we have experienced some of the failures. An additional $1,000 is requested for the cost of the failure analysis on the additional failure and extra testing.

David Higbee moved to approve an additional $1,000 for the cost of the Failure

Analysis testing done by PSI lab.  Motion seconded by Corey Peterson and passed unanimously by roll call vote.


S & L IMPELLERS - The Normal Street lift station has been in operation for 13 years with no more than normal maintenance required. Initially we anticipated a significant increase in flows to the lift station once the new dorm was complete at the college. After a few years of operation that has not been the case. We had budgeted to go through the pumps and upgrade the control system. Now that we are comfortable with the flows coming in to the station it has been decided that the cost/benefit for the new control system is not worthwhile. However, because of the age of the pumps and hours of operation, the motors and pumps still need attention. There is only one bid from Smith & Loveless as they manufacture and are the supplier of the impellers and seals.

Betty Nelson moved to approve the purchase of new impellers and seals from Smith & Loveless for $4,374.48 + freight.  Motion seconded by Ed Radatz and passed unanimously by roll call vote.


Executive session - none


Department Head Reports – RECREATION – Kate Elliott presented current golf course stats.  She thanked council for the opportunity to work for the City as she moves to a new position in her home state.


COMMUNITY DEVELOPMENT/PARKS – The Parks Department is dealing with chopping and mowing leaves and lots of watering.  The Tree Board is wrapping up a busy year as they welcome a new member as Martha Danielson resigns.  He will be doing a video conference with the flood plain engineers on the FEMA mapping.


ADMINISTRATION/FINANCE – 1. Nick Shipman has resigned from the Cemetery Board. 2. We have received the report of distribution analysis from KMEA.  3. Asked for more direction from council on the dog ordinance.  The next step will be another study session.


Other - none


Adjournment – David Higbee moved to adjourn the meeting.  Motion seconded by Ed Radatz.  Meeting adjourned at 7:13 p.m.



Respectfully submitted,




Jerry Lovett-Sperling, MMC

City Clerk




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