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May 16, 2016 – 6:30 p.m.

Meeting Minutes


Members Present – David Higbee, Emile Gallant, Corey Peterson, Kelley Menke, Betty Nelson, Becky Anderson, Blaine Heble, Rick Martin & Bill Taylor


Others Present – Greg DuMars, Jerry Lovett-Sperling, Tim Berggren, Gary Shogren, Kate Elliott, Tim Dunn, Holly Lofton, Bill Gusenius, Larry Lindgren, Amy Habiger, Dan Carr, David Hay, Mike Dreier, Kathy Richardson & Ryan Luppo



The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.



Public Input – Mike Dreier, representing EMC Insurance presented Council with a dividend check of $9,904.61.  David Hay spoke in support of the Special Event CMB application for Farley’s.



Amendment to the Agenda – None



Mayor’s Report – Mayor Taylor’s remarks included the All Schools Day Parade last week in McPherson, congratulations to the graduating classes from Bethany College and Smoky Valley High School and inviting everyone to the meet and greet for the new Bethany College President William Jones and his family at 5:30 p.m. on Wednesday the 18th in the center of the campus.



Consent Agenda – Rick Martin moved to approve the consent agenda that includes the minutes of the May 2, 2016 regular meeting, Purchase Order Ordinance 4984 & Payroll Ordinances 4983.  Motion seconded by David Higbee and passed unanimously by roll call vote.



Planning & Zoning – No items



Old Business – ORDINANCE 4985 – REPEALING THE PROHIBITION OF OVERNIGHT PARKING IN THE DOWNTOWN AREA.  Becky Anderson moved to adopt Ordinance 4985.  Motion seconded by Kelley Menke and passed unanimously by roll call vote.



New Business – CEREAL MALT BEVERAGE SPECIAL EVENT PERMIT APPLICATION – An application was received on May 6, 2016, for a Special Event Cereal Malt Beverage Permit for June 17, 2017. The location of the event would be in the south half of the 100 block of North Main. Patrons 21 years of age would be issued a wristband to purchase beer. The requested hours of operation are from 7:00 pm –

12:00 am.  It is the recommendation of staff to deny the application due to failure to meet requirement of filing for application a minimum of 60 days in advance of the event. The application was received 42 days in advance. For purposes of discussion, Rick Martin moved to approve the application.  Motion seconded by Emile Gallant.  After discussion by the council the motion failed.



DISASTER PLAN UPDATE – The Public Safety Director was tasked to update the city’s disaster plan.  The revised plan was reviewed for input by Tim Dunn and Greg DuMars and adjustments were completed at their recommendation. The Plan also includes some forms that are helpful in a disaster when dealing with FEMA.  After review and questions from Council, Emile Gallant moved to approve the updated disaster plan.  Motion seconded by David Higbee.  After discussion, Emile Gallant moved to amend to motion by changing Section B 2 to state “shall attempt to contact by reasonable means”.  Motion seconded by David Higbee.  The motion on the amendment passed then the original motion passed by voice vote.



RESOLUTION 10-16 – 218 N. CHESTNUT NUISANCE ABATEMENT – Rick Martin             moved to adopt Resolution 10-16 to abate vehicles and trash from 218 N Chestnut with the deletion of the 1989 Ford Truck and amend the abatement date to June 15, 2016.   Motion seconded by David Higbee and passed unanimously by roll call vote.



Executive Session – NON-ELECTED PERSONNEL – Rick Martin moved to enter Executive Session until 7:35 p.m. to discuss matters of non-elected personnel to include the City Administrator and City Attorney.  Motion seconded by David Higbee and passed.  Session began at 7:20 p.m. and ended at 7:35 p.m.  Rick Martin moved to return to executive session for an additional 10 minutes, to return at 7:46 p.m.  Motion seconded by Emile Gallant and passed.  Council returned at 7:46 p.m.  No action taken.



Department Head Reports – RECREATION – Kate Elliott gave an update on the swimming pool readiness for the coming summer season.  She shared pictures of the improvements that have been completed.



COMMUNITY DEVELOPMENT/PARKS – Gary Shogren spoke about the update on the scope of Swensson Park Master Plan and its estimate of cost; planning and fundraising efforts for the water feature in the park and structuring the tax deductible donations.  Options for the water feature include (1) restoring the fountain and fish bond, (2) renovating – replacing the fountain structure or (3) a total replacement of the water feature.



ADMINISTRATION/FINANCE – Greg DuMars had three items.  1. He had received a letter from the attorney for the Roxbury bank stating that the demolition at 240 Cole will begin on Tuesday, May 17.  (it will not be a fast process, but at least it is starting)  2.  There will be personnel policy changes coming before council regarding the changes in concealed and open carry gun laws. 3. Greg DuMars and Tim Dunn will be meeting with representatives of Westar next week to discuss the proposed new substation.



Other – None



Adjournment -   Betty Nelson moved to adjourn the meeting.  Motion seconded by Rick Martin and passed.  Meeting adjourned at 8:05 p.m.



Respectfully submitted,



Jerry Lovett-Sperling, MMC

City Clerk                  

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