March 07, 2016 – 6:30
Members Present – David Higbee,
Emile Gallant, Becky Anderson, Blaine Heble, Kelley Menke, Betty Nelson, Rick
Martin & Bill Taylor
Absent – Corey Peterson
Others Present –Tim Berggren, Gary
Shogren, Holly Lofton, Jerry Lovett-Sperling, Kate Elliott, Bill Gusenius,
Larry Lindgren, Amy Habiger, Ryan & Sara Luppo and Pastor Chris Carlson
meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.
The invocation was given by Pastor Chris
Carlson of the 1st Baptist Church.
Public Input – None
Amendment to the
Mayor’s Report – Mayor Taylor asked
council to check calendars for April 8 & 9 as a council retreat with John Divine
as moderator. The consensus was
favorable for those dates. The second
item is the need to address the situation at 240 Cole. Council agreed to cite the location in
violation of the environmental code and proceed with action. Mayor Taylor reminded all residents to
recycle, recycle, recycle!
Consent Agenda – Becky Anderson moved
to approve the consent agenda that includes the minutes of the February 15,
2016 regular meeting, Purchase Order Ordinance 4969, Payroll Ordinances 4967
& 4968. Motion seconded by and passed unanimously
by roll call vote.
Planning & Zoning –
Old Business –
New Business – REQUEST FOR HEARING -
Joe Hulse was served with a complaint to clean the property he owns located
along the Välkommen Trail between Lincoln and State Streets. The original certified letter was sent
January 25, 2016, but was not picked up by Mr. Hulse. An officer personally served the letter on
February 15, 2016. Per ordinance, the property owner has 15 days to request a
hearing regarding the complaint. The
hearing request was received on the 15th day, March 1, 2016. Rick Martin moved to grant the request and
set the hearing date for March 21, 2016 at 6:30 p.m. Motion seconded by Emile Gallant and passed.
STREET REPAIR BIDS - The quote from APAC/Shears to perform the City’s 2016
asphalt paving of $153,192.30, is for a 4” mill and overlay of 400-500 West
Saline, a 4” mill and overlay of 100-300 West Swensson, and 6” mill and overlay
with flyash stabilization on the 100 block of North 3rd. The quote is $8,535.36
less than the quote
last fall for the same work. Emile
Gallant moved to approve $153,192.30 for APAC/Shears to complete the work as
described. Motion seconded by Rick
Martin. After discussion it was noted
that there was an error in the bid document.
Emile Gallant withdrew his motion with approval of the seconder. David Higbee then moved to table this item to
the next council meeting to get a corrected bid. Motion seconded by Betty Nelson and passed.
SEAL – This quote is from Circle C Paving to perform the City’s 2016 chip sealing. For more than 25 years, we have used
Hi-Plains Sand for chip-seal. Hi-Plains has
sold their business to Circle C. The quote
is for $2.15/SY, which is $0.10/SY less
Hi-Plains bid last fall. The total bid
is for $38,955.85 to chip-seal 18,119 SY. The
to be sealed this year are McKinley Court and Street, West McPherson Street,
West Swensson, 100-300 East Union and 100-300 West Union. Emile Gallant moved to approve $38,955.85 for
Circle C to complete the chip seal work as described. Motion seconded by David Higbee and passed
unanimously by roll call vote.
METERS - These
quotes are from HD Supply for 324 water meters and from Salina Supply for the
324 ERT’s to go with them. The HD quote is for a total of $48,636.00, and the
Salina Supply quote is $27,540.00. Both of these prices are the same as they
were last year. The total for the two quotes is for $76,176.00 which is $1,176.00
more than budgeted. There will be enough money left in the VFD budget to cover
the difference for this item. The meters are being replaced as a part of our
four year program of meter replacement. David Higbee moved to approve the quote for
324 new meters from HD in the amount of $48,636.00. Motion seconded by Betty Nelson and passed
unanimously by roll call vote. Betty
Nelson moved to approve the purchase of 324 ERTs from Salina Supply in the
amount of $27,540.00. Motion seconded by
Rick Martin and passed unanimously by roll call vote.
VFD - The quote from A-1 Well Service is to provide
and install Variable Frequency Drives (VFD) on two of the City’s wells. The
quote is for only one VFD so the amount of $7,770.00 would have to be doubled
to $15,540.00 to cover both wells.
A VFD reduces wear and tear on the
pump motors, increases electrical efficiency by eliminating hard, sudden
starts. Emile Gallant moved to approve
$15,540.00 for the purchase of 2 VFDs from A-1 Well Service. Motion seconded by Betty Nelson and passed
unanimously by roll call vote.
STRUCTURE - The
city pool has two wood structures, one located by the baby pool and the other
between the deep end and water slide. These structures have been features at
the pool for some time now and are in need of some upgrading and or repairs. At
this time, the structure located by the deep end is in worse shape and will be
repaired first. These structures are
used for sitting and shade, but as they are now they do not amply provide
shade. There are 2 quotes: Mid-Kansas
Construction LLC for $2,251.08 and Super Siding for $4,907.79. This
item was sent back to staff for additional information on the design of the
structure and other detail.
ADWORDS – Google AdWords has proven to be a very worthwhile option for
marketing the Sundstrom Conference Center and we believe that this will be a
viable tool for marketing Lindsborg. $3,000
($300 per month) would provide an AdWords campaign for ten months, ending in December
2016. The campaign will be managed by
staff rather than an outside source.
Doing this will allow real-time information throughout each month,
enabling staff to adapt our research parameters based on results including
overnight stays, festivals and events. Betty
Nelson moved to approve $3,000 for the Google AdWords through the end of the
year. Motion seconded by Kelley Menke and
passed unanimously by roll call vote.
FOR POLICE VEHICLE – A new lightbar is required for the new police vehicle. Emile Gallant moved to approve the purchase of
a Whelen Liberty II LED lightbar and the traffic advisor module that runs the
lightbar from 911 Custom in the amount of $2,320.00. Motion seconded by Becky Anderson and passed
unanimously by roll call vote.
– PUBLIC SAFETY – Chief Berggren gave council an update on caseloads compared
to last year; Stranger Danger and Personal Safety assemblies for the grade
school kids; increased seat belt enforcement; EMT Training and Firefighter I training. CVB/SUNDSTROM – Holly Lofton gave updates on
tours, promotion and advertising information and timing for press releases for
the rest of the year. She also spoke to
the increased bookings and plans for the Sundstrom Conference Center. PUBLIC WORKS – Tim Dunn briefed council on
the activities and plans for Streets, Water, Electric and wastewater.
Adjournment – David Higbee moved
to adjourn the meeting. Motion seconded
by Rick Martin and passed. Meeting
adjourned at 8:08 p.m.