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March 07, 2016 – 6:30 p.m.

Meeting Minutes


Members Present – David Higbee, Emile Gallant, Becky Anderson, Blaine Heble, Kelley Menke, Betty Nelson, Rick Martin & Bill Taylor

Absent – Corey Peterson

Others Present –Tim Berggren, Gary Shogren, Holly Lofton, Jerry Lovett-Sperling, Kate Elliott, Bill Gusenius, Larry Lindgren, Amy Habiger, Ryan & Sara Luppo and Pastor Chris Carlson



The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.  The invocation was given by Pastor Chris Carlson of the 1st Baptist Church.


Public Input – None


Amendment to the Agenda – None


Mayor’s Report – Mayor Taylor asked council to check calendars for April 8 & 9 as a council retreat with John Divine as moderator.  The consensus was favorable for those dates.  The second item is the need to address the situation at 240 Cole.  Council agreed to cite the location in violation of the environmental code and proceed with action.  Mayor Taylor reminded all residents to recycle, recycle, recycle!


Consent Agenda – Becky Anderson moved to approve the consent agenda that includes the minutes of the February 15, 2016 regular meeting, Purchase Order Ordinance 4969, Payroll Ordinances 4967 & 4968.  Motion seconded by and passed unanimously by roll call vote. 


Planning & Zoning


Old Business –


New Business – REQUEST FOR HEARING - Joe Hulse was served with a complaint to clean the property he owns located along the Välkommen Trail between Lincoln and State Streets.  The original certified letter was sent January 25, 2016, but was not picked up by Mr. Hulse.  An officer personally served the letter on February 15, 2016. Per ordinance, the property owner has 15 days to request a hearing regarding the complaint.  The hearing request was received on the 15th day, March 1, 2016.  Rick Martin moved to grant the request and set the hearing date for March 21, 2016 at 6:30 p.m.  Motion seconded by Emile Gallant and passed.


ASPHALT STREET REPAIR BIDS - The quote from APAC/Shears to perform the City’s 2016 asphalt paving of $153,192.30, is for a 4” mill and overlay of 400-500 West Saline, a 4” mill and overlay of 100-300 West Swensson, and 6” mill and overlay with flyash stabilization on the 100 block of North 3rd. The quote is $8,535.36 less than the quote

received last fall for the same work.  Emile Gallant moved to approve $153,192.30 for APAC/Shears to complete the work as described.  Motion seconded by Rick Martin.  After discussion it was noted that there was an error in the bid document.  Emile Gallant withdrew his motion with approval of the seconder.  David Higbee then moved to table this item to the next council meeting to get a corrected bid.  Motion seconded by Betty Nelson and passed.


CHIP SEAL – This quote is from Circle C Paving to perform the City’s 2016 chip sealing.  For more than 25 years, we have used Hi-Plains Sand for chip-seal.  Hi-Plains has sold their business to Circle C.  The quote is for $2.15/SY, which is $0.10/SY less

than Hi-Plains bid last fall.  The total bid is for $38,955.85 to chip-seal 18,119 SY. The

streets to be sealed this year are McKinley Court and Street, West McPherson Street,

400-500 West Swensson, 100-300 East Union and 100-300 West Union.  Emile Gallant moved to approve $38,955.85 for Circle C to complete the chip seal work as described.  Motion seconded by David Higbee and passed unanimously by roll call vote.


WATER METERS - These quotes are from HD Supply for 324 water meters and from Salina Supply for the 324 ERT’s to go with them. The HD quote is for a total of $48,636.00, and the Salina Supply quote is $27,540.00. Both of these prices are the same as they were last year. The total for the two quotes is for $76,176.00 which is $1,176.00 more than budgeted. There will be enough money left in the VFD budget to cover the difference for this item. The meters are being replaced as a part of our four year program of meter replacement.  David Higbee moved to approve the quote for 324 new meters from HD in the amount of $48,636.00.  Motion seconded by Betty Nelson and passed unanimously by roll call vote.  Betty Nelson moved to approve the purchase of 324 ERTs from Salina Supply in the amount of $27,540.00.  Motion seconded by Rick Martin and passed unanimously by roll call vote.

WELL VFD - The quote from A-1 Well Service is to provide and install Variable Frequency Drives (VFD) on two of the City’s wells. The quote is for only one VFD so the amount of $7,770.00 would have to be doubled to $15,540.00 to cover both wells.

A VFD reduces wear and tear on the pump motors, increases electrical efficiency by eliminating hard, sudden starts.  Emile Gallant moved to approve $15,540.00 for the purchase of 2 VFDs from A-1 Well Service.  Motion seconded by Betty Nelson and passed unanimously by roll call vote.


POOL SHADE STRUCTURE - The city pool has two wood structures, one located by the baby pool and the other between the deep end and water slide. These structures have been features at the pool for some time now and are in need of some upgrading and or repairs. At this time, the structure located by the deep end is in worse shape and will be repaired first.  These structures are used for sitting and shade, but as they are now they do not amply provide shade.  There are 2 quotes: Mid-Kansas Construction LLC for $2,251.08 and Super Siding for $4,907.79.   This item was sent back to staff for additional information on the design of the structure and other detail.


GOOGLE ADWORDS – Google AdWords has proven to be a very worthwhile option for marketing the Sundstrom Conference Center and we believe that this will be a viable tool for marketing Lindsborg.  $3,000 ($300 per month) would provide an AdWords campaign for ten months, ending in December 2016.  The campaign will be managed by staff rather than an outside source.  Doing this will allow real-time information throughout each month, enabling staff to adapt our research parameters based on results including overnight stays, festivals and events.   Betty Nelson moved to approve $3,000 for the Google AdWords through the end of the year.  Motion seconded by Kelley Menke and passed unanimously by roll call vote.


LIGHTBAR FOR POLICE VEHICLE – A new lightbar is required for the new police vehicle.  Emile Gallant moved to approve the purchase of a Whelen Liberty II LED lightbar and the traffic advisor module that runs the lightbar from 911 Custom in the amount of $2,320.00.  Motion seconded by Becky Anderson and passed unanimously by roll call vote.


Department Head Reports – PUBLIC SAFETY – Chief Berggren gave council an update on caseloads compared to last year; Stranger Danger and Personal Safety assemblies for the grade school kids; increased seat belt enforcement;  EMT Training and Firefighter I training.  CVB/SUNDSTROM – Holly Lofton gave updates on tours, promotion and advertising information and timing for press releases for the rest of the year.  She also spoke to the increased bookings and plans for the Sundstrom Conference Center.  PUBLIC WORKS – Tim Dunn briefed council on the activities and plans for Streets, Water, Electric and wastewater.




Adjournment – David Higbee moved to adjourn the meeting.  Motion seconded by Rick Martin and passed.  Meeting adjourned at 8:08 p.m.


Respectfully Submitted,

Jerry Lovett-Sperling, MMC

City Clerk


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101 S. Main St.    P.O. Box 70    Lindsborg, Ks 67456-0070    Ph: (785) 227-3355    Fx: (785) 227-4128
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