January 18, 2016 –
Members Present –Betty Nelson, David
Higbee, Emile Gallant, Corey Peterson, Becky
Anderson, Blaine Heble, Kelley Menke & Bill Taylor
Absent – Rick Martin
Others Present – Greg DuMars, Tim
Berggren, Dan Carr, Gary Shogren, Tim Dunn, Holly Lofton, Kate Elliott, Jerry Lovett-Sperling,
Bill Gusenius & Bob Carlson
meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.
Public Input – None
Amendment to the
Mayor’s Report – Dates to remember –
Local Government Day – Topeka Jan. 27th, Mayor’s Prayer Breakfast –
January 27th 6:45 a.m., Moving Forward Together Forum – January 21st
5:30 p.m. at the JOS.
Consent Agenda – Betty Nelson moved
to approve the consent agenda that includes the minutes of the January 4, 2016
regular meeting, Purchase Order Ordinance 4961 and Payroll Ordinance 4960. Motion seconded by Kelley Menke and passed
unanimously by roll call vote.
Planning & Zoning
Old Business – none
New Business –
ADVERTISING – LAWRENCE JOURNAL WORLD - The Lawrence Journal World readership
represents a demographic that largely supports travel and the arts, a desirable
target audience for Lindsborg tourism. Placing ads in the online versions of
the Lawrence Journal World and Lawrence.com further extends Lindsborg’s
advertising reach in a way that meets the current marketing plan of the CVB.
The price for this advertising is reasonable, at less than $250 per month, this
amount for a package to include both ljw.com and Lawrence.com ads.
320 x 50 px (medium) rectangle ad Right hand
position $7.00 per thousand impressions Total cost for 6 months would be
$1,400.00. Ads can be run for any 6 months in 2016. 100,000 minimum impressions over the 3 month
period Impression distribution:
Ljworld.com----- Serving the impressions to
Sub sections of the website that have higher numbers for females (most travel
plans are made by women) and those looking for entertainment and travel. The Ljworld
reader sections targeted would be “Living”, “Entertainment”, and “Health”.
Lawrence.com----- Serving the impressions to
the entire site. It already has a higher percentage of women reading this site
due to the content being higher in lifestyle and food type stories.
Betty Nelson moved to approve the contract
with LJWorld for 6 months of ads to begin in April 2016 at a cost of
$1,400.00. Motion seconded by Kelley
Menke and passed unanimously by roll
RESURFACING BID - As part of the maintenance for the waterslide at the City
Pool it requires regular resurfacing about every 10 years. We last had this
done about 9-10 years ago and it needs to be done again.
There are two bids: Astratek: $12,820 (also the company who has done the resurfacing
for us previously) and SplashTacular: $25,366. Becky Anderson moved to approve the bid from
Astratek in the amount of $12,820.00.
Motion seconded by Emile Gallant and passed unanimously by roll call
PAINTING BID - The pool floor surface was completely repainted about 3 years
ago and is in decent shape, however normal wear and tear has caused some areas
to fade and chip. Specially, areas along the black “T” swim lanes are faded and
there are various other spots outside of the swim lanes that are chipped due to
moisture under the concrete. The entire
floor will be power washed and then the “T” swim lanes will be repainted and
chips will be filled and sealed. Betty
Nelson moved to approve the bid from Hartwood painting in the amount of
$2,875.00 (materials & labor).
Motion seconded by Kelley Menke and passed unanimously by roll call
STREET LIGHTING – The City received two quotes for the replacement of the
remaining 250 watt HPS streetlights in the City with LED lights. For 250 watt
lights, there is roughly a savings of approximately $46.00/year in power costs.
This translates to about 5-1/2 years to pay back the purchase price. Emile Gallant moved to approve the quote from
Kriz-Davis Electric in the amount of $3,780.00, plus tax, for the purchase of
15 LED lighting fixtures. Motion
seconded by David Higbee and passed unanimously by roll call vote.
TO SWEDE” SCHOLARSHIP - A “Viking to Swede” scholarship program is proposed.
The scholarship would be for a Smoky Valley High School student to attend
Bethany College. Five $2,000 scholarships (total $10,000) would be allocated
for the program. The scholarship would be renewable for one year if
the student met certain criteria. This program would encourage local youth to
seek their college education at Bethany College with the desired outcome that
they would hopefully stay in the community upon graduation. Another benefit is
financial support to a student to attend Bethany and financial support for
Bethany College through the scholarship.
Becky Anderson moved to approve $10,000 for 5-$2,000 scholarships for a
Smoky Valley High School student to attend Bethany College and that the
scholarship be renewable for one year upon the awarded student meeting the
program criteria. Motion seconded by Betty
Nelson and passed by roll call vote with Corey Peterson abstaining and all
others voting yes.
COLLEGE DEBT FORGIVENESS - In 2009, the City completed the final circuit of the
electric system 7200 kVa upgrade. This upgrade was in the area that serves
Bethany College. The College requested that some of the power lines by campus
that were overhead be placed underground. Per City policy, overhead lines
remain overhead unless the requesting party pays the incremental cost difference.
Bethany College agreed to pay the cost difference and the City agreed to
finance the incremental cost difference of $176,786.36 over 15 years at 4.334%.
Currently there is an outstanding balance of $114,346.50. The annual debt
service is $16,160.72 and 9 years remain on the loan. The proposal is to
forgive the outstanding debt on the remaining 9 years on the loan from the City
of Lindsborg to Bethany College. Becky
Anderson moved to approve the proposal to forgive the outstanding debt of
Bethany College in the amount of $114,346.50.
Motion seconded by Blaine Heble and passed by roll call as follows: Yes
votes – Kelley Menke, Betty Nelson, Blaine Heble, Becky Anderson & Bill
Taylor; no votes – David Higbee and Emile Gallant; abstaining vote – Corey
CONFERENCE CENTER USE – Council proposes to waive the facility rental fee for
Bethany College for 2 days of usage at the Sundstrom Conference Center. The day
and time of use would be at the choosing of Bethany College provided the
facility has not already been reserved for another event, meeting or
engagement. Only the facility rental fee would be waived. Bethany College would
be responsible for any food, beverage, gratuity costs, and special provisions
would be invoiced at facility stated rates in place at the time of the event. Emile Gallant moved to approve the proposal
as presented. Motion seconded by David
Higbee and passed by roll call vote as follows: Yes votes – Becky Anderson,
Emile Gallant, David Higbee, Blaine Heble, Betty Nelson; no vote – Kelley
Menke; abstaining vote – Corey Peterson.
LEGISLATIVE POLICY - In 2013, the development and adoption of Legislative
priorities for the City of Lindsborg was initiated. The goal of the program was
and is to identify those issues that are important to the City of Lindsborg.
These priorities are then shared with the elected officials that represent the
Lindsborg area in the State and Federal legislatures. In a review of the proposed 2016 Legislative Priorities, you
will see that many of the priorities have carried over from 2015. Item 4. To
support retention of non-partisan city elections used to be to retain city
elections in the spring. Item 5. Used to be to support local government budget
setting and not impose a tax lid. A tax lid was put in place, so the support is
for the repeal of the property tax lid. These are the two primary changes from
the 2015 priority list. Kelley Menke moved
to approve the 2016 Legislative Priorities for the City of Lindsborg. Motion seconded by Emile Gallant and passed.
06-16 – AMENDED 457 COMPENSATION PLAN - Security Benefit manages the City’s 457
deferred compensation plan. The plan
needs to be amended to comply with the most current IRS regulations so that plan
contributions continue to remain tax deductible. Resolution 06-16 authorizes
the adoption of the amended 457 Deferred Compensation Plan for the City of
Lindsborg. Emile Gallant moved to
approve Resolution No. 06-16 adopting the amended 457 Deferred Compensation
Plan. Motion seconded by David Higbee and
Executive Session – none
Other – Mayor Taylor thanked
the students who attended the council study session and for their input on the
street improvements on W. Union.
Adjournment - Betty Nelson moved to adjourn the
meeting. Motion seconded by Emile
Gallant and passed. Meeting adjourned at