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January 18, 2016 – 6:30 p.m.

Meeting Minutes


Members Present –Betty Nelson, David Higbee, Emile Gallant, Corey Peterson,  Becky Anderson, Blaine Heble, Kelley Menke & Bill Taylor

Absent – Rick Martin

Others Present – Greg DuMars, Tim Berggren, Dan Carr, Gary Shogren, Tim Dunn, Holly Lofton, Kate Elliott, Jerry Lovett-Sperling, Bill Gusenius & Bob Carlson



The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.



Public Input – None


Amendment to the Agenda – None


Mayor’s Report – Dates to remember – Local Government Day – Topeka Jan. 27th, Mayor’s Prayer Breakfast – January 27th 6:45 a.m., Moving Forward Together Forum – January 21st 5:30 p.m. at the JOS. 



Consent Agenda – Betty Nelson moved to approve the consent agenda that includes the minutes of the January 4, 2016 regular meeting, Purchase Order Ordinance 4961 and Payroll Ordinance 4960.  Motion seconded by Kelley Menke and passed unanimously by roll call vote. 


Planning & Zoning – no action


Old Business – none


New Business

1.    CVB ADVERTISING – LAWRENCE JOURNAL WORLD - The Lawrence Journal World readership represents a demographic that largely supports travel and the arts, a desirable target audience for Lindsborg tourism. Placing ads in the online versions of the Lawrence Journal World and Lawrence.com further extends Lindsborg’s advertising reach in a way that meets the current marketing plan of the CVB. The price for this advertising is reasonable, at less than $250 per month, this amount for a package to include both ljw.com and Lawrence.com ads.

Ad Specs:

320 x 50 px (medium) rectangle ad Right hand position $7.00 per thousand impressions Total cost for 6 months would be $1,400.00. Ads can be run for any 6 months in 2016.  100,000 minimum impressions over the 3 month period Impression distribution:

Ljworld.com----- Serving the impressions to Sub sections of the website that have higher numbers for females (most travel plans are made by women) and those looking for entertainment and travel. The Ljworld reader sections targeted would be “Living”, “Entertainment”, and “Health”.

Lawrence.com----- Serving the impressions to the entire site. It already has a higher percentage of women reading this site due to the content being higher in lifestyle and food type stories.


Betty Nelson moved to approve the contract with LJWorld for 6 months of ads to begin in April 2016 at a cost of $1,400.00.  Motion seconded by Kelley Menke and passed unanimously by roll call vote.



2.    WATERSLIDE RESURFACING BID - As part of the maintenance for the waterslide at the City Pool it requires regular resurfacing about every 10 years. We last had this done about 9-10 years ago and it needs to be done again.

There are two bids:  Astratek: $12,820 (also the company who has done the resurfacing for us previously) and SplashTacular: $25,366.  Becky Anderson moved to approve the bid from Astratek in the amount of $12,820.00.  Motion seconded by Emile Gallant and passed unanimously by roll call vote.


3.    POOL PAINTING BID - The pool floor surface was completely repainted about 3 years ago and is in decent shape, however normal wear and tear has caused some areas to fade and chip. Specially, areas along the black “T” swim lanes are faded and there are various other spots outside of the swim lanes that are chipped due to moisture under the concrete.  The entire floor will be power washed and then the “T” swim lanes will be repainted and chips will be filled and sealed.  Betty Nelson moved to approve the bid from Hartwood painting in the amount of $2,875.00 (materials & labor).  Motion seconded by Kelley Menke and passed unanimously by roll call vote.


4.    LED STREET LIGHTING – The City received two quotes for the replacement of the remaining 250 watt HPS streetlights in the City with LED lights. For 250 watt lights, there is roughly a savings of approximately $46.00/year in power costs. This translates to about 5-1/2 years to pay back the purchase price.  Emile Gallant moved to approve the quote from Kriz-Davis Electric in the amount of $3,780.00, plus tax, for the purchase of 15 LED lighting fixtures.  Motion seconded by David Higbee and passed unanimously by roll call vote.


5.    “VIKING TO SWEDE” SCHOLARSHIP - A “Viking to Swede” scholarship program is proposed. The scholarship would be for a Smoky Valley High School student to attend Bethany College. Five $2,000 scholarships (total $10,000) would be allocated for the program. The scholarship would be renewable for one year if the student met certain criteria. This program would encourage local youth to seek their college education at Bethany College with the desired outcome that they would hopefully stay in the community upon graduation. Another benefit is financial support to a student to attend Bethany and financial support for Bethany College through the scholarship.  Becky Anderson moved to approve $10,000 for 5-$2,000 scholarships for a Smoky Valley High School student to attend Bethany College and that the scholarship be renewable for one year upon the awarded student meeting the program criteria.  Motion seconded by Betty Nelson and passed by roll call vote with Corey Peterson abstaining and all others voting yes.


6.    BETHANY COLLEGE DEBT FORGIVENESS - In 2009, the City completed the final circuit of the electric system 7200 kVa upgrade. This upgrade was in the area that serves Bethany College. The College requested that some of the power lines by campus that were overhead be placed underground. Per City policy, overhead lines remain overhead unless the requesting party pays the incremental cost difference. Bethany College agreed to pay the cost difference and the City agreed to finance the incremental cost difference of $176,786.36 over 15 years at 4.334%. Currently there is an outstanding balance of $114,346.50. The annual debt service is $16,160.72 and 9 years remain on the loan. The proposal is to forgive the outstanding debt on the remaining 9 years on the loan from the City of Lindsborg to Bethany College.  Becky Anderson moved to approve the proposal to forgive the outstanding debt of Bethany College in the amount of $114,346.50.  Motion seconded by Blaine Heble and passed by roll call as follows: Yes votes – Kelley Menke, Betty Nelson, Blaine Heble, Becky Anderson & Bill Taylor; no votes – David Higbee and Emile Gallant; abstaining vote – Corey Peterson.      


7.    SUNDSTROM CONFERENCE CENTER USE – Council proposes to waive the facility rental fee for Bethany College for 2 days of usage at the Sundstrom Conference Center. The day and time of use would be at the choosing of Bethany College provided the facility has not already been reserved for another event, meeting or engagement. Only the facility rental fee would be waived. Bethany College would be responsible for any food, beverage, gratuity costs, and special provisions would be invoiced at facility stated rates in place at the time of the event.  Emile Gallant moved to approve the proposal as presented.  Motion seconded by David Higbee and passed by roll call vote as follows: Yes votes – Becky Anderson, Emile Gallant, David Higbee, Blaine Heble, Betty Nelson; no vote – Kelley Menke; abstaining vote – Corey Peterson.


8.    2016 LEGISLATIVE POLICY - In 2013, the development and adoption of Legislative priorities for the City of Lindsborg was initiated. The goal of the program was and is to identify those issues that are important to the City of Lindsborg. These priorities are then shared with the elected officials that represent the Lindsborg area in the State and Federal legislatures.  In a review of the proposed 2016 Legislative Priorities, you will see that many of the priorities have carried over from 2015. Item 4. To support retention of non-partisan city elections used to be to retain city elections in the spring. Item 5. Used to be to support local government budget setting and not impose a tax lid. A tax lid was put in place, so the support is for the repeal of the property tax lid. These are the two primary changes from the 2015 priority list.  Kelley Menke moved to approve the 2016 Legislative Priorities for the City of Lindsborg.  Motion seconded by Emile Gallant and passed.


9.    RESOLUTION 06-16 – AMENDED 457 COMPENSATION PLAN - Security Benefit manages the City’s 457 deferred compensation plan.  The plan needs to be amended to comply with the most current IRS regulations so that plan contributions continue to remain tax deductible. Resolution 06-16 authorizes the adoption of the amended 457 Deferred Compensation Plan for the City of Lindsborg.  Emile Gallant moved to approve Resolution No. 06-16 adopting the amended 457 Deferred Compensation Plan.  Motion seconded by David Higbee and passed.


Executive Session – none


Other – Mayor Taylor thanked the students who attended the council study session and for their input on the street improvements on W. Union.



Adjournment -  Betty Nelson moved to adjourn the meeting.  Motion seconded by Emile Gallant and passed.  Meeting adjourned at 7:28 p.m.



Respectfully submitted,



Jerry Lovett-Sperling, MMC

City Clerk

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