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August 17, 2015 – 6:30 p.m.

Meeting Minutes


Members Present – Rick Martin, Becky Anderson, Emile Gallant, Betty Nelson, Kelley Menke, David Higbee, Blaine Heble & Mayor Bill Taylor

Absent – Corey Peterson

Others Present – Greg DuMars, Jerry Lovett-Sperling, Tim Berggren, Holly Lofton, Larry Lindgren, Dan Carr, Kate Elliott, Gary Shogren, Kent Ebling, Bill Gusenius, Tom Finger, Tim Dunn, Ken & Linda Branch, Abe Kummer, Marcus & Elizabeth Spencer & Amy Habiger



The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said. 


Public Input – Marcus Spencer spoke on behalf of the residents in the 500 block of N. 2nd Street to offer a remedy for residential parking adjacent to the new housing facility on Bethany Campus.  Rick Martin recommended it be put on the next council agenda in a draft motion to allow staff to study the plan and make a recommendation.


Amendments to the Agenda – none


Mayor’s Report – Mayor Taylor noted that students have been arriving back for classes at Bethany College and the local schools are back in session.  August 31st will be a council retreat conducted by John Divine from 5:30 to 8:00 p.m.


Consent Agenda – Betty Nelson moved to approve the consent agenda that includes the minutes of the August 3, 2015 regular council meeting, Purchase Order Ordinance 4934 and Payroll Ordinances 4935.  Motion seconded by Emile Gallant and passed unanimously by roll call vote. 


Planning & Zoning – Becky Anderson inquired if there was a joint meeting planned for this year.


Old Business –  


New Business - HEARING FOR EMS BUILDING RURAL DEVELOPMENT LOAN - As part of the development of a new Emergency Medical Services facility, a pre-application

for financial assistance has been filed with USDA Rural Development. One of the requirements of the application process is a public hearing to receive input from the public. A 10 day notice of the public meeting was published in the August 6, 2015, edition of the Lindsborg News-Record. Tom Finger with Rural Development was present to answer any questions.  Rick Martin moved to proceed to gather the information needed for the loan application.  Motion seconded by David Higbee and passed unanimously by roll call vote.

SUNDSTROM CONFERENCE CENTER WINDOW ADVERTISING POLICY - Requests to post banners and posters in the lobby and front windows of the Sundstrom Conference Center have been ongoing. While the initial response of city staff was to not allow this, it has become clear that many public events would benefit from the presence of signage. Rick Martin moved to adopt the signage guidelines as prepared by Amy Habiger, Conference Center Manager.  Motion seconded by Kelley Menke and passed by voice vote with Betty Nelson abstaining.


SUNDSTROM CONFERENCE CENTER MARKETING – GOOGLE ADWORDS - Google AdWords is an online advertising service operated by Google for businesses that want to display ads on Google. This program allows businesses to set a budget

for advertising and only pay when the ads are clicked on. The service allows the business to only display their ads when relevant searches are made based on the key words the business chooses.  Eagle Communications offers a package to manage businesses Google AdWords accounts. The package includes a representative that will actively check, maintain and report activity on the AdWords account. This person will also ensure the account is receiving the maximum exposure within the set budget. 

Rick Martin moved to approve agreement terms with Eagle Communications for the management of the Sundstrom’s AdWords account to include three months of service with $500 budgeted dollars per month beginning in September to total $1,500.  Motion seconded by Kelley Menke and passed by roll call vote with 5 yes votes and 2 no votes.  Betty Nelson and Emile Gallant voting no.


BOND PAYMENT – HOSPITAL BUILDING BOND - In prior years, City Council elected to designate local sales tax funds to be applied towards the yearly Hospital bond payments. Over the most recent years, $60,000 per year was allocated for this purpose. In 2014, McPherson County passed a half cent sales tax—whose proceeds would be designated for the support of the County hospital. Because of this, City Council elected for 2015 to have Lindsborg Community Hospital pay the 2015 bond payments.

The only caveat was that accumulated sales tax proceeds in the Bond & Interest—Hospital Fund be used first and Lindsborg Community Hospital pay the remaining balance. The bond payment due October 1, 2015 is $55,615.00. $4,314.16 remains in the Bond & Interest—Hospital Fund. This leaves a need of $51,300.84 to be paid by Lindsborg Community Hospital.  A request needs to be sent to Lindsborg Community Hospital for the submittal of these funds to be received by the City no later than September 21, 2015. This is because bond payment funds must be transferred to the State of Kansas at least five days prior to the bond payment date.

Rick Martin moved to approve the allocation of $4,314.16 in the Bond & Interest—Hospital Fund to be applied towards the bond payment due October 1, 2015.  Motion seconded by Emile Gallant and passed by roll call vote, with Betty Nelson abstaining. The hospital has been notified that the $51,300.84 must be received by the City no later than September 21, 2015.


TREE FARM SCREENING - This year’s relocation of Public Works material to the former Tree Outgrowing Station adds to the need for a screen on the east side of the facility bordering

Emerald Drive.  Plans to install 8”-12” bare root red cedar seedlings in the spring were deterred because State Forestry inventories were sold out. Parks is suggesting a more aggressive approach to the matter by planting larger and better established spaded trees.


A bare root tree needs 2-3 years to establish a root system that can support the 12”-

24” annual growth expected of a healthy, well-watered red cedar. This means that at

least 7 years must pass before seedlings will reach a threshold coverage height of 8

feet. Alternatively, a 5’-6’ balled tree, after one year of establishment, can be expected

to reach 8’ in less than 3 years.


DeRee Tree Farm, a grower from Douglass, Kansas can furnish quality stock beginning

in October. Betty Nelson moved to approve funds in the amount of $4,745 to purchase  65 5’-6’ red cedar trees from DeRee Tree Farm, and drip system components from other sources.  Motion seconded by Kelley Menke and passed unanimously by roll call vote.


KANSAS LEADERSHIP CENTER – LEADERSHIP TRANSFORMATION GRANT - The Kansas Leadership Center is offering a leadership training grant titled, Leadership Transformation Grant. There are three levels of grants $10,000 for up to 15 people, $25,000 for up to 40 people and $50,000 for up to 80 people. Council reviewed information about the grant program and also the agendas for the Lead.You.Now ($300) training and the Lead for Change ($700) training. The idea would be to submit the grant application for $10,000 to send up to 10 people to the leadership training. The trainees would be some city staff and also community members. The goal would be to build additional leadership capacity in the community.


Betty Nelson moved to submit a Leadership Transformation Grant application to the Kansas Leadership Center in the amount of $10,000.  Motion seconded by David Higbee and passed.  Rick Martin moved to approve funds not to exceed $270 for class workbooks if the grant is approved.  Motion seconded by David Higbee and passed unanimously by roll call vote.


Executive Session – none


Other – none


Adjournment - Betty Nelson moved to adjourn the meeting.  Motion seconded by               Emile Gallant and passed.  Meeting adjourned at 7:43 p.m.


Respectfully submitted,



Jerry Lovett-Sperling, MMC

City Clerk

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