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LINDSBORG CITY COUNCIL

July 7, 2014 – 6:30 p.m.

Minutes

 

Members Present –Betty Nelson, Rick Martin, W. R. Chestnut, David Higbee, Emile Gallant, Becky Anderson, Kelley Menke, Blaine Heble & Bill Taylor

Absent

Others Present – Greg DuMars, Jerry Lovett-Sperling, Gary Shogren, Tim Berggren, Tim Dunn, Larry Lindgren, Holly Lofton, Kate Elliott, Dan Carr, Mr. & Mrs. Norman Yoder and Karen Stugelmeyer

 

 

The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said. 

 

Public Input – None

 

Amendments to the Agenda – None

 

Minutes W R Chestnut moved to approve the minutes of the June 2, 2014 regular council meeting.  Motion seconded by David Higbee and passed.

 

Mayor’s Report – The City Administrator introduced Karen Stugelmeyer as the new manager of the J O Sundstrom Conference Center.  Mayor Taylor thanked those who helped with the July 4th celebration. 

DATES OF NOTE - The brainstorming session for the 150th anniversary will be Tuesday night, 7 p.m. at the Old Grind.  The Meadowlark Trail has opened the first mile south from Lindsborg with the anticipation of 2 more miles by autumn.  Thanks to city crews for the storm cleanup and repair.  Reminder that Broadway FRD will be July 17, 18, 25 & 26 in Swensson Park.  July 23rd from 6 – 9 p.m. is the date and time selected for the 2015 Budget planning session.  The Strategic Planning Retreat is set for September 19 & 20.  The National League of Cities annual conference is November 18 – 22 in Austin, TX.  Those who desire to attend must contact the City Clerk by Wednesday, July 16th to take advantage of early registration.

AUGUST COUNCIL MEETING DATE CHANGE – W R Chestnut moved to hold the August Council meeting on August 11, 2014, for budget purposes.  There will be a hearing at 6:00 p.m. and council meeting at 6:30 pm.  Motion seconded by Rick Martin and passed.

APPOINTMENTS – Mayor Taylor requested approval of appointing Alesha Schoshke and Tiffany Holcom to the volunteer EMS squad.  Betty Nelson moved to approve the appointments.  Motion seconded by Rick Martin and passed.  Mayor Taylor requested approval of the appointment of Ash Alam to the CVB Advisory Board.  Betty Nelson moved to approve the appointment.  Motion seconded by Rick Martin and passed.

 

Zoning Commission – No items for report.

  

Administration & Finance – ORDINANCE 4872 – VACANT PROPERTY REGISTRY – Council discussed several points on this ordinances and requested that it go back to staff for further detail.  The item will be on the August Council agenda.

 

CVB VISITOR BROCHURE BIDS – Becky Anderson moved to approve the purchase of 10,000 visitor brochures from Mennonite Press in the amount of $3,785.67.  Motion seconded by Betty Nelson and passed unanimously by roll call vote.

 

MARKETING SERVICES AGREEMENT – Becky Anderson moved to approve the contract with Jim Prugh, of The Cedar Group, for marketing services for his extended-stay vacation rentals, Tradhuset and Vetehuset.  Motion seconded by David Higbee and passed.

 

PROPOSAL – NORTHWEST DRAINAGE STUDY – Becky Anderson moved to approve the proposal from Wilson & Company to conduct a drainage study for the northwest part of Lindsborg that flooded July 29, 2013 in the amount of $26,400.  Motion seconded by David Higbee. The study would include complete hydrologic and hydraulic analysis, mapping of the floodplain in this area, examining the 2013 rain and flood event, establish some concept remedial improvements with cost estimates, research funding opportunities, and the development of a preliminary engineering report. Motion passed unanimously by roll call vote.

 

SUNDSBROM CONFERENCE CENTER BOARD ROOM FURNISHINGS – Becky Anderson moved to approve the purchase of furniture items for the upstairs boardroom at the Sundstrom Conference Center from Feldkamp’s Furniture at a total cost of $1,501.00. Motion seconded by David Higbee. The items to be purchased are: two Lazy Boy arm chairs in the amount of $478.00 per chair, a console table in the amount of $238.00, and an end table in the amount of $158.00. Each item would include a five-year warranty which totals $149.00. The total expense would be 1501.00. The motion passed unanimously by roll call vote.

 

Utilities – LONG TERM POWER SUPPLY – In May, the City of Lindsborg indicated to the Kansas Municipal Energy Agency that we had interest in a portfolio of long term generation resources. The interest expressed was for 2800 KW of baseload power and 1200 KW of intermediate power. Since the original intent was expressed, KMEA has identified additional generation resources. Additionally several KMEA members have expressed that they do not want a portfolio of generation, but would like to select a specific generation resource type. Staff presented a letter from KMEA providing the different options and asking whether the City of Lindsborg would like to consider any of the new options or change its original indication of interest. The deadline to express the City’s indication of interest in the generation resources is July 15, 2014. David Higbee moved to indicate the interest to the Kansas Municipal Energy Agency in 2800 KW baseload power, 1200 KW of intermediate power and 200 KW of wind power.  Motion seconded by W.R. Chestnut and passed.

 

 

Streets & Parks – SIDEWALK WAIVER REQUEST – Rick Martin moved to approve the waiver request for 214 S. Cherry as there are no sidewalks on either side of the street on the block.  Motion seconded by Blaine Heble and passed.

 

BAND SHELL ROOF REPLACEMENT - The June 5 wind storm damaged the Swensson Park Band Shell roof, determined to be a total loss by adjusters. Staff presented a summary of the insurance settlement, and the fact that three bids are in process. Staff requests that two existing layers of asphalt shingles be removed to be replaced with 30-year Heritage style shingles in the same color scheme. The cost differential will be paid out of General Parks Commodities fund. Rick Martin moved to approve the bid from Alan Weis Construction at a cost of $5,061.37.  Motion seconded by W R Chestnut and passed unanimously by roll call vote.

 

Public SafetyPETITION – HARRISON/COLE SPEED LIMIT CHANGE – Denied at committee level.

 

Purchase Order – Betty Nelson moved to approve payment of Purchase Order Ordinance 4875.  Motion seconded by Emil Gallant and passed unanimously by roll call vote.

 

Payroll – Betty Nelson moved to approve payment of Payroll Ordinances 4873 & 4874.  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

Other – Becky Anderson noted that this is the 25th year that the Women Attorney’s Association has chosen Lindsborg as host of their conference.

 

Adjournment – Rick Martin moved to adjourn the meeting.  Motion seconded by W R Chestnut and passed.  Meeting adjourned at 7:48 p.m.

 

 

Respectfully submitted,

 

 

 

Jerry Lovett-Sperling, MMC

City Clerk

 


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