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LINDSBORG CITY COUNCIL

January 6, 2014 – 6:30 p.m.

Minutes

 

Members Present – Kelley Menke, Betty Nelson, Russ Hefner, Rick Martin, W. R. Chestnut, David Higbee, Becky Anderson & Bill Taylor

Absent – Emile Gallant

Others Present – Greg DuMars, Jerry Lovett-Sperling, Gary Shogren, Tim Berggren, Tim Dunn, Larry Lindgren, Holly Lofton, Kate Elliott, Bill Gusenius, Dan Carr, Joel Weide, Roy Lister, Larry Van Der Wege, Michelle Cullin, Chuck Oleen, Mark Flynn & Pastor Jeff Waugh

 

 

The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said.  Invocation was given by Pastor Jeff Waugh.                                                    .

 

Public Input – Michelle Cullin was present to thank council for their support in getting a grant in the amount of $52,000 for the Meadowlark Trail project.

 

Larry Van Der Wege, of the Lindsborg Community Hospital, was present to formally request the use of sales tax money for payment of the bond for the hospital and thanked council for their continued support.

 

Amendments to the Agenda – None

 

Minutes – Russ Hefner moved to approve the minutes of the December 2, 2013 regular council meeting and the December 30, 2013 special council meeting.  Motion seconded by Rick Martin and passed.

 

Mayor’s Report – Mayor Taylor noted that the community single stream recycling project continues to improve with more residents participating.  Meetings to remember include the Strategic Plan review on the 9th; the Community Forum on the 16th and committee meetings on the 21st and 23rd.

 

Planning & Zoning – no report – Meeting scheduled for the 14th.

 

Administration & Finance – ELMWOOD CEMETERY TREE REMOVAL – Becky Anderson moved to approve funds in the amount of $2,500 for Roy Lister to remove trees on the south side of Elmwood Cemetery to facilitate expansion.  Motion seconded by Russ Hefner and passed unanimously by roll call vote.  It was requested that Mr. Lister send the bill to the city.  The question was asked if other bids were received and the answer was yes.

 

CITIZEN SURVEY – Becky Anderson moved to approve $10,900 to the National Research Center to use the National Citizen Survey tool to survey the community and use the data to aid council in strategic planning.  Motion seconded by Betty Nelson. 

 

 

 

There was discussion about additional options regarding the study prompting the motion to be withdrawn by Becky Anderson with the consent of the seconder. Becky Anderson then moved to approve $13,025 for the survey with the addition of demographic subgroup data and 1 open ended question.  Motion seconded by Betty Nelson                                         and passed unanimously by roll call vote.

 

HOSPITAL BUILDING BOND FUNDING REQUEST – Becky Anderson moved to approve the request from the Lindsborg Hospital for the 2014 bond payments in the amount of $60,000.  Motion seconded by Russ Hefner and passed by roll call vote with David Higbee as no, Betty Nelson abstained and all others voting yes.

 

Utilities – ORDINANCE 4848 – POLYCART FEES – David Higbee moved to adopt Ordinance 4848 which increases the polycart fees resulting due to an increase from MASWU.  Motion seconded by Russ Hefner and passed unanimously by roll call vote.

 

TREE TRIMMING QUOTES – David Higbee moved to approve the quote from Weis Tree Cutting in the amount of $9,000 for the annual tree trimming program.  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

TIRE REPLACEMENT QUOTES – David Higbee moved to approve the purchase of 4 tires for the Electric Duty Truck from Gallant Tire and Automotive in the amount of $1,545.32 (includes balancing).  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

Streets & Parks – BLEACHER PLANK REPLACEMENT – Betty Nelson moved to approve the purchase of aluminum replacement planks from Kansas Contract Design in the amount of $6,729.02.  Motion seconded by David Higbee and passed unanimously by roll call vote.

 

OUTSOURCING BILL MAILINGS – Betty Nelson moved to approve the proposal to outsource the bill mailings in order to change the billing style from a card to a statement to accommodate the new rate structure and provide additional information to our utility customers through Postal Presort, Inc.  Motion seconded by Russ Hefner and passed unanimously by roll call vote.

 

Public Safety – POLICE CAR BIDS – Betty Nelson moved to approve $22,141.22 for the purchase of a Dodge Charger through the GSA Partners Program.  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

RESOLUTION 01-14 – ENVIRONMENTAL CODE ABATEMENT – Betty Nelson moved to adopt Resolution 01-14 to proceed with the abatement at 131 S. 3rd Street (with the corrected date).  Motion seconded by Rick Martin and passed unanimously by roll call vote.

 

 

EMS BUILDING ARCHITECTURAL SERVICES CONTRACT – Betty Nelson moved to authorize the Mayor to sign the contract with Clark Architecture and Design for the Emergency Medical Services building.  Motion seconded by David Higbee and passed.

 

Personnel Policy Committee – EXECUTIVE SESSION – NON-ELECTED PERSONNEL – Rick Martin moved to enter executive session for fifteen (15) minutes                     to discuss non-elected personnel to include the city administrator.  Motion seconded by Betty Nelson and passed.  Session began at 7:45 p.m. and council returned at 8:00 p.m. with no action required.

 

Purchase Order – Betty Nelson moved to approve payment of Purchase Order Ordinance 4849.  Motion seconded by Russ Hefner and passed unanimously by roll call vote.

 

Payroll – no payroll

 

Other – Councilman Russ Hefner submitted his resignation from the council.  The resignation was accepted by the Mayor and the procedure for replacement was explained.

 

Adjournment – Betty Nelson moved to adjourn the meeting.  Motion seconded by David Higbee and passed.  Meeting adjourned at 8:07 p.m.                         .

 

 

 

Respectfully submitted,

 

 

 

 

Jerry Lovett-Sperling, MMC

City Clerk


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