CITY COUNCIL MEETING
September 8, 2009
Minutes - 6:30 p.m.
Members Present - Lloyd Rohr, Betty Nelson, Russ Hefner, Ken Branch, David Higbee, Becky Anderson, Brad Howe and Judy Neuschafer
Absent - Rick Martin
Others - Greg DuMars, William Gusenius, Gary Shogren, Larry Lindgren, Tim Dunn, Dan Carr, Thad Morrical, Tim Berggren, Susan Achenbach, Jack and Marliss Detmers, Jeff and Julie Waugh and Gary Neuschafer
The meeting was called to order at 6:30 p.m. and the Pledge of Allegiance was said. The invocation was given by Pastor Jeff Waugh. Mayor Neuschafer welcomed David Higbee, new Council Member from Ward 1.
Public Input - Gary Neuschafer brought copies of a letter that he had distributed to local media regarding the "Golf Cart / Golf Car" naming issue. He requested Council to properly use the term "Golf Car" when discussing motorized vehicles that are driven, and "Golf Cart" with reference to golf club carriers that are pushed or pulled.
Amendments to the Agenda - A Code Enforcement Hearing was deleted. Resolution No. 17-09 was added to Administration & Finance. Acquisition of Easement was added to Utilities. Russ Hefner moved to approve the amendments. Motion seconded by Betty Nelson and passed.
Minutes - Becky Anderson moved to approve the minutes of the August 10, 2009 regular council meeting and the August 18, 2009 special council meeting. Motion seconded by Lloyd Rohr and passed.
Mayor's Report - Mayor Neuschafer described a trip to the Burdick Fall Festival. She welcomed students to Bethany College, new students to Smoky Valley, and called on residents to be mindful of school zones. With Hyllningsfest approaching, there is a need to spruce up properties. In the September calendar, she called attention to the Council retreat, and pointed out that the next Council meeting has been moved to October 12.
Appointment - Mayor Neuschafer presented three appointments for Council approval. Irene Lamer was proposed for the Housing Authority Board of Directors, Gregory N. Kessler for Emergency Medical Service, and Svetlana Danilina to the Public Safety Advisory Committee. Lloyd Rohr moved to approve the appointments. Motion seconded by Brad Howe and passed.
Proclamation - Mayor Neuschafer read a Proclamation declaring September 16, 2009 as American Legion Day.
Planning & Zoning - no report
City Council Minutes - September 8, 2009 - page 2
Administration & Finance - 2010 AUDIT - Brad Howe moved to accept the 2010 audit performed for the City of Lindsborg by David O'Dell. Motion seconded by Betty Nelson and passed unanimously by roll call vote.
CVB WEBSITE - Brad Howe moved to approve a $5,900 proposal to CivicsPlus for design and maintenance of a new CVB website that would be a sub-site of the municipal website. Motion seconded by Betty Nelson. Interim CVB Director Gary Shogren requested that the matter be returned to Committee in order for staff to clarify Council's direction in the design of the website. Brad Howe withdrew the motion which was accepted by Betty Nelson. Ken Branch moved to send the issue back to Committees which was seconded by Brad Howe. Greg DuMars requested clarification of which Committees, there being four. Ken Branch amended his motion to Administration/ Finance and Streets/Parks. The amendment was accepted by the second, Brad Howe, and passed unanimously by voice vote.
LEAGUE OF KANSAS MUNICIPALITIES VOTING DELEGATES - Brad Howe moved to appoint Mayor Neuschafer and Councilman Rohr as voting delegates, with the City Clerk and the City Administrator as alternates for LKM Annual meeting. Motion seconded by Betty Nelson and passed unanimously by voice vote.
SCHOOL DISTRICT - IN LIEU OF RENT - Brad Howe moved to approve $6,225 for roof repairs by Wray Roofing as a donation to the School District in lieu of rent. Motion seconded by Russ Heffner. Russ Hefner and Becky Anderson asked for the source of funds. Greg DuMars stated that they would come from the bond issue. Motion passed unanimously by roll call vote.
BILLBOARD PROPOSAL - Brad Howe moved to approve $1,350 from the Industrial Development Fund for billboard rental and re-wrap by George Lay Signs on northbound I-135. Motion seconded by Russ Hefner. Discussion of Community Development's desire to have residential growth outreach in both traffic directions followed. Ken Branch asked if both signs would be identical. Gary Shogren stated that he would leave that up to the graphic designer, already at work on the southbound re-wrap. Motion passed unanimously by roll call vote.
RESOLUTION NO. 17-09 - AUTHORIZING OFFER OF SALE OF REFUNDING AND IMPROVEMENTS BONDS - Brad Howe moved adopt Resolution No. 17-09. Betty Nelson seconded the motion and passed unanimously by roll call vote.
Utilities - ORDINANCE NO. 4615 - REFUSE COLLECTION RATES - Lloyd Rohr moved to adopt Ordinance No. 4615 authorizing multiple cart rates effective with the January 2010 billing. Motion seconded by Russ Hefner and passed unanimously by roll call vote.
City Council Minutes - September 8, 2009 - page 3
ORDINANCE 4616 - AUTHORIZING MAYOR TO SIGN KDHE LOAN DOCUMENTS - Lloyd Rohr moved to adopt Ordinance No. 4616. Motion seconded by Brad Howe and passed unanimously by roll call vote.
RESOLUTION 16-09 - APPROPRIATING EASEMENT BY EMINENT DOMAIN - Brad Howe moved to adopt Resolution No. 16-09 appropriating easement by the eminent domain process for the effluent line to the golf course and a temporary construction easement on property known as the north 20 feet of the south 65 feet of the west half of the northwest ½ of Section 22, Township 17, Range 3 west of the 6th principal meridian, McPherson county KS. Motion seconded by Russ Hefner and passed unanimously by roll call vote.
ACQUISITION OF EASEMENT FOR GOLF COURSE EFFLUENT LINE - Lloyd Rohr moved to approve $1,500 to acquire the aforementioned easement as verbally negotiated with the owner's counsel by the City Attorney. Motion seconded by Russ Hefner and passed unanimously by roll call vote.
Streets & Parks - GOLF COURSE ROOF REPLACEMENT BIDS - Becky Anderson moved to approve $6,240 to Mike's Remodeling for the clubhouse roof replacement. Motion was seconded by Russ Hefner. Questions about the decision of a metal roof versus a shingled roof as well as the lack of a warranty period were discussed. Motion failed 3-4 by roll call vote. Votes in the negative were made by Brad Howe, David Higbee, Lloyd Rohr and Betty Nelson.
Public Safety - FIRE PAGERS - Becky Anderson moved to approve $3,367 to TBS Electronic for nine pagers. Motion seconded by Betty Nelson and passed unanimously by roll call vote.
Purchase Order Ordinance - Russ Hefner moved to approve payment of Purchase Order Ordinance 4617. Motion seconded by Ken Branch and passed unanimously by roll call vote.
Payroll Ordinance - Brad Howe moved to approve payment of Payroll Ordinance 4613, and 4614. Motion seconded by Russ Hefner and passed unanimously by roll call vote.
Adjournment - Brad Howe moved to adjourn the meeting. Motion seconded by Lloyd Rohr and passed. Meeting adjourned at 7:25 p.m.
Community Development Director